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VVRCF Request for Special Event Funding

VVRCF Request for Special Event Funding

Person Requesting Funds: _________________________________Date: ___________________

Title of Event: _____________________________________ Date(s) of Event: _____________________

Event Description: ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Will you need a Sanction?   Yes / No

Entry/Landing Fees, Per Person:  $___________

Estimated Number of Participants:  ________   Attendees: _________

Will Food/Drinks Be Provided?   Yes / No

            If Yes, What type?          Breakfast          Lunch            Dinner          Snack             Beverage Only

Will you be charging Participants/Attendees for the meal?    Yes / No

Will you be needing Volunteers to help work your event?  Yes / No

If so, how many people do you think you will need, and please list Positions that need to             be filled: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Any Additional Requests not listed above, please note here:

_________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

 

 

Timeline of Event:

Date event begins:  ________________________________

Date Participants/Attendees will arrive: ________________________________

Date events ends: _________________________________

 

Please provide an estimated breakdown of the day(s) events, including times:

__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Funding Allocation: 

Sanction Fees:                                                                                             Estimated Cost: $_______________

Awards:   Quantity: ______________                                               Estimated Cost: $_______________

            Description: ____________________________________________________________________

Food/Drink:                                                                                      Estimated Cost: $ ______________

            Description: ____________________________________________________________________

Special Equipment:                                                                                         Estimated Cost: $______________

Description: ____________________________________________________________________

Misc. Supplies:                                                                                        Estimated Cost: $______________

            Description: ____________________________________________________________________

            ______________________________________________________________________________

            ______________________________________________________________________________

 

Total Funds Requested:                                                                                        Total: $______________

 

 

Are you requesting Reimbursementfor Expenses, or Upfront Fundingfor event costs? (Circle one)

**Receipts must be provided within 14 days of event completion**

Note that if requesting Upfront Funding, any unused funds must also be returned to the club within 14 days of event completion, accompanying receipts.

 

 

Signature of Applicant: ________________________________________Date: ______________

Received By: ____________________________________________ Date: _________________

 

The request for this Special Event Funding has been   Approved  /   Denied     by

The Board of VVRCF on ________________________, _______,20______ for 

the amount of: $___________________.

Signed: ____________________________________ Date: _________________

 

Funds in the amount of $_____________ will be dispersed on ____ /____ /____

 to___________________________________.

Check number issued #__________________

 

Receipts Received: ______ / _____ /______ 

Amount of totaled receipts: $___________________________

Funds due back to the club: $___________________________

 

 

 

 

 

 

 

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